Document Management Software
Document management software features
Gain actionable insights from your content with a complete document management solution. Unlock business information from static documents with document scanning and capture. Extract valuable insights and analytics with AI and machine learning. Deployment options — cloud, on-premises, or hybrid — let you manage your documents exactly the way you wish. For a complete document management solution, look to the Alfresco Cloud, a fully managed cloud-based PaaS document management system.
Secure business-critical content
Enterprise-grade security controls and integrated records management capabilities protect valuable business content at every stage of its life.
- Multiple layers of access permissions — for file libraries, folders,and files — let you control who can view, update and delete documents.
- Document versioning, including full rollback functionality, simplifies document tracking and protects file integrity.
- Simple, automated records management strengthens and demonstrates compliance with information governance policies for the entire document lifecycle.
- Alfresco Cloud, a fully-managed services offering (PaaS) is cloud document management at its finest, offering enterprise-level security and compliance all the way to users' devices — while maintaining simplicity and ease of access.
Next-gen content services platforms: A cloud-native advantage over legacy ECM
Companies need to move fast, adapt quickly, and innovate continuously. They must satisfy the demands of a modern, distributed workforce and technically savvy customer base. Is your legacy system holding you back? Download this eBook to learn how to rapidly deliver the innovative solutions that users will love and that your business needs to succeed.
Document Management Software FAQ
Document management software helps to store, access, manage, control, and track digital documents and electronic images of paper-based information that has been captured through document scanning technology, or ingested as a digital document. Document management systems can be very simple solutions to help share, manage, and organize digital files, or they can be a part of a sophisticated enterprise content management system with enhanced capabilities to support information governance, records management and more.
A document management solution creates a central location to capture and store your organization’s document-centric information. This makes finding current versions of documents and information much easier, and allows workers to focus on their roles rather than hunting down pieces of paper or digital assets across repositories and silos. Some document management systems offer additional features to enhance security, document tracking and sharing.
When choosing document management software, it’s important to consider its ability to integrate and extend other line-of-business systems, so that content can be available across a range of business applications (such as Salesforce and SAP).
Consideration also needs to be given to how users will interact with the system. Different people want to work in different ways — on mobile devices, via web browsers or directly from the desktop.
Open document management system software lets you enrich content information via systems that can extend core functions — for example, off-the-shelf AI and machine learning technologies.
While a document management system allows you to manage and control documents across your organization, an enterprise content management (ECM) system offers much broader capabilities for managing and controlling access to a variety of file types — not just documents — and may include additional capabilities including workflows, business process management, and information governance. Today, ECM is being replaced by content services platforms.
The advantages of a cloud-based document management system include reducing the burden on IT for system infrastructure, maintenance, scalability, redundancy and security. Updates are automatic. Some cloud-based document management systems offer the benefit of very low-cost, long-term archival storage like that available through Amazon AWS Glacier. A Platform-as-a-Service (PaaS) content services solution provides end-to-end, fully managed content services.