Automatically find and place holds on records and active content across repositories to support eDiscovery requests
With rising litigation and the increases in regulatory change and compliance, organizations are often struggling to respond to time consuming and expensive litigation requests.
Alfresco Governance Services enables organizations to manage the entire information lifecycle; from content creation, through secure management, to final destruction. As part of this lifecycle, Alfresco can help with electronic discovery (eDiscovery) through powerful search, collection of documents, analytics, processing, and review – providing greater control at substantially lower costs.
eDiscovery and Legal Holds Solutions Features and Benefits
eDiscovery
Due to the volume of structured and unstructured information, held by most organisations, eDiscovery can be complex and time consuming. Alfresco Governance Services provides organizations with the ability to find relevant content, review it and place it “on hold”:
Reduced time and cost:
- With powerful search capabilities users can find related key files across all corporate content being managed by Alfresco
- Federated Search extends eDiscovery to multiple legacy systems to support enterprise wide discovery
- Using AI and ML services, Alfresco can enrich content significantly improving the eDiscovery process, helping to reduce the time and effort needed to identify relevant content
Compliant to standards: Organizations can export the results in the Electronic Discovery Reference Model (EDRM) XML format for ingestion into external eDiscovery software or review tools
- Minimised business impact: Speed and accuracy of responding to eDiscovery requests minimises the business impact and ensures a timely response that limits the chance of case loss through incomplete or an inappropriate response.
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Easily Manage Legal Holds
A Legal Hold is an activity in which the typical disposition or processing of a group of content or records is paused in light of an active or anticipated investigation such as an audit or litigation. Part of the eDiscovery process, a Legal Hold is a way to ensure the preservation of key data. With Alfresco Governance Services, Legal Holds can be managed more efficiently, with less cost:
Increased flexibility: Put active content as well as records on holds to prevent changes and suspend disposition as part of the legal hold process
Place multiple holds: Place holds on as many records or content groups as needed.
Back to normal: Remove content from a hold in bulk and return it to normal use and disposition at the end of a case, allowing value to be extracted and reducing risk of retention
Legal Holds across repositories: Organizations can apply Legal Holds to content and records that are distributed across different, disparate systems (“manage in place”) and gain centralized control over content and records, without the need for costly or time-consuming content migration.
Alfresco Information Governance Capabilities
eDiscovery and Legal Holds FAQ
eDiscovery or electronic data discovery is the process of identifying, collecting and reviewing electronically stored information (ESI) in the initial phase of a litigation or investigation.
A Legal Hold is used to preserve all forms of electronically stored information (ESI) for potential litigation matters or investigations.
The failure to identify and preserve all the electronically stored information (ESI) that is relevant to a legal action or litigation may lead to a claim of spoliation of evidence. This can result in massive fines from the court or even more serious sanctions like dismissal of claims or defenses.
Alfresco Governance Services combines both Records Management and Information Lifecycle Management in a single solution to help organizations ensure compliance and better manage content storage—potentially reducing storage costs. By utilizing Alfresco’s AI services and sophisticated rules engine, content storage can be automatically optimized for business needs, cost savings and compliance.
The eDiscovery & Legal Hold process is frequently complex due to the sheer volume of structured and unstructured data that needs to be scanned and evaluated, resulting in massive scale and costly e-discovery tasks. With Alfresco Governance Services, organizations can speed up the eDiscovery process and put active content as well as records on multiple holds across various content management systems to prevent changes and suspend disposition as part of the hold process.